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Entries in Time Management (7)

Thursday

Nov172016

5 Tips to Jumpstart Your Holidays

The first thing I learned about Marcia Ramsland is, she cares about people. The second thing I learned is, because she cares, she creates constructive ways to help them. In this Christmas UPGRADE, she encourages us to jumpstart our holiday preparations so we can experience peace at Christmas and not stress.

“If you do anything more than once in life,” Marcia says, “organize it and simplify it. That’s especially true for the holidays that come year after year like clockwork!”

I (Dawn) have learned so many things from reading Marcia's books, and appreciate this approach ... because they work!

Marcia continues . . .

After staying up late Christmas Eve to wrapping presents for years, I finally figured out “The Holiday Plan” to simplify the whole season! Now we all get a good night’s sleep at Christmas.

You can, too!

To get you started on the right foot for the busy Holiday Season, here are “5 Tips to Jumpstart Your Holidays.”

1) Look Ahead and Mark Your Calendar.

Mark family celebration dates, guests coming, vacation days, holiday parties, church concerts, plays, and annual holiday events you enjoy. Post the calendar where you can see it regularly—like in your kitchen.

This is a unique time of year you need especially good planning skills.

2) Schedule 2 Hour Segments of Weekly Holiday “Prep” Time.

Schedule weekly shopping time online or in the mall, cleaning house, decorating. Schedule Thursday nights for shopping, Saturday for baking and decorating, and Sunday afternoon for wrapping presents.

3) Write a Master Gift List on One Form.

Pull out your gift list from last year to create a duplicate. Don't have one? Download my annual FREE Master Gift List to stay organized with your ideas, purchases, and budgets. Use it every year to keep your ideas organized.

4) Make the Most of Your Limited Time.

Combine your limited social time by inviting friends to an upcoming event and getting together for dinner ahead of time or dessert afterwards.

Create a memory on one night instead of two.

5) Sort Your Holiday Decorations Early.

Sort your Holiday decorations when you put them up the first weekend in December.

Immediately donate what you don’t put up to a charity so you can help someone else have a light and bright Christmas.

Planning is powerful! And with a good plan and your eye on the calendar, you can simplify your holiday season. Every year over 800 people download my week-by-week holiday planning calendars and Master Gift List to put in the front pocket of their Holiday planning book, Simplify Your Holiday Season (see book link, below).

Instead of playing “catch-up” and feeling stressed, you will experience freedom and calm.

This year with your advanced planning you can say—like the angelic heavenly host who praised God when they appeared to the shepherds—“Glory to God in the highest, and on earth peace to men on whom His favor rests” (Luke 2:13-14).

Be sure to bring the Lord into the midst of your holiday preparations.

You might pray:

Dear God, today as I work on preparing my heart and home for Christmas, may I reflect on the events of the first Christmas and find strength in knowing you have a special plan for my holidays this year. I ask you turn my mental chaos into calm with your presence every day. Amen!

What will you do better this year to ease the stress of the holiday season?

Marcia Ramsland is known as The Holiday Coach, author of “Simplify Your Holiday Season” planning book and “Simply December Devotions” devotional. Download your FREE Holiday Planning Calendar and Master Gift List and join her weekly Monday Holiday Class at www.OrganizingPro.com/holidays.

Graphic adapted, courtesy of morguefile.

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Thursday, November 17, 2016 at 9:13AM

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Wednesday

Oct192016

5 Questions to Decide What Deserves Your Time

Dawn Wilson

In this Time Management UPGRADE, Julie Sanders helps us consider something we all have a lot of, but often misuse—our time.

"On a full plate, not everything is equal," Julie says. "The more options, the more important it is to decide what deserves our time. How can we plan for our priorities?"

The more I (Dawn) talk to women, the more I realize how full those plates are. My own is overflowing and needs some paring down, and I have to tell you – Julie's tips here really help!

Julie continues . . .

Your plate may overflow with feedings and laundry, deadlines and events, or presentations and correspondence. If we start each day hoping important things rise to the top, we risk drowning in a flash flood of urgency and emergency.

Whatever the parts of our busy life, we can’t afford not to plan to make our priorities first. Being in the place where we need to plan is a good place to be.

By learning to count time, measure resources and compare the weight of work, we learn wisdom. The Psalmist said, “So teach us to number our days, that we may get a heart of wisdom” (Psalm 90:12).

Counterfeit priorities will beg for attention with a simple knock at the door or chime of the phone.

Ask 5 questions to plan for the main things to take the main chunk of your time and attention. First things first.

1. What can only I do?

Some tasks require my attention. Only I can be my husband’s wife and mother my children. When God directs me to a hurting person, only I can respond in the moment.

But I am not meant to answer every problem or be the savior for every need. Can someone else meet the need?

2. What can someone else do?

When we delegate a duty to someone else, we wisely use our time. I don’t have to do every load of laundry, return every call, teach every lesson or pray for every need.

Since resources are limited, I’ve learned to let go and let others share the load.

3. What can wait?

Someone else’s poor planning does not constitute an emergency for my schedule.

It may feel good to be the “answer” to a trauma, but being swept away by the urgent requires saying “no” to other things of value. Some things can wait. When weighing a request or responsibility, ask, “Can it wait?”

4. What can be a process?

Deadlines present opportunities to plan ahead. Choose a tool that works for you to schedule times to make progress, and resist letting longer term projects turn into last minute problems.

5. What matters most to God?

When deciding what deserves our time, consider what matters most to God. What does He consider a “priority” and what can take a back seat or fall away?

This means priorities are constantly changing, in light of how God guides our steps, including the people He brings into our lives.

Hold tightly to what God cares about, but hold loosely to the order of business on your planner.

After all, “The heart of man plans his way, but the Lord establishes his steps” (Proverbs 16:9).

We don’t know how many days we have. We do know each will be 24 hours, with 365 in every year. We can’t hope or plan to do it all.

First plan your priorities and your priorities will happen first.

Is the way you spend your time a real reflection of your real priorities? How could you plan to put first things first?

NOTE: Julie created an Alphabet Priorities printable bookmark—a helpful tool for sorting through what matters most. It's available here and here.

Julie Sanders speaks and writes with seasoned wisdom. Since moving to the Northwest with her husband, Julie is numbering her days in a new season of life. As the director of early learning programs across nearly 16,000 square miles of urban and rural country, she has daily opportunities to put first things first and live out God’s priorities. Julie writes from her online home, “Come Have a Peace.”

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Wednesday, October 19, 2016 at 9:00AM

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Thursday

May262016

I Did Not Plan for This

Dawn Wilson

Kaley Rhea co-hosts a TV show with her comedian mom, but that doesn't mean Kaley lacks depth! In this encouraging "UPLIFT," she shares how the Lord taught her to hold her plans loosely.

"Tell me if I’m the only one," Kaley says. "But sometimes I get an idea in my head about how my day is going to go. I’m not even a to-do list kind of person or a details kind of person or an itinerary kind of person.

"Yet somehow I’ll have these moments where someone calls or something pops up that throws my preconceived idea of today, of right now, off by a few millimeters, and all my brain alarms go wild and my insides announce, loud-speaker style, 'Error, error. Please return to regularly scheduled life-having.'"

Yeah, you're the only one, Kaley.

No, seriously, I (Dawn) am such a planner, that almost never happens to me. But when it does, I get the same blaring alarms. Sort of a "Danger, Will Robinson!" thing. (But Kaley's probably too young to know about young Will.)

So let's let Kaley continue . . .

To be clear, this is a ridiculous phenomenon I’m talking about.

“I didn’t realize the trashcan was full, and now I have to take the trash out, and I wasn’t planning on taking the trash out right now. Ugh, worst.”
And “Oh, my friend is calling, and I love talking to her, but wait, we didn’t plan on talking right now; what is she thinking?”
And “Child, why have you vomited on the carpet? We are on our way out the door; I’m not prepared for this!”

That moment of internal, irrational pushback I feel when something has intruded into my schedule, into my plans, and something—even something small—is required of me.

I’m confessing here. Sometimes I live my life with a perspective set about two inches from the end of my nose.

I guard my time, my words, my efforts with a sharp eye, unknowingly fixed on only spending them where I see fit.

And I’ve met me. So believe me, I know exactly how insane that is.

Of course, while ruminating on these things, I thought of Jeremiah 29:11:

“‘I know the plans I have for you,’ says the LORD. ‘Plans for welfare and not for evil. To give you a future and a hope.’”

I feel like we pass this verse out like candy, and I’m glad we do because these words are sweet and so important.

Any moment spent remembering that my God knows infinitely more than I do and has made infinitely better plans is a good and necessary moment.

But I also couldn’t get the Gerasene demoniac out of my mind.

Of all the people in the Bible, he’s where I landed. Luke 8:26-39 talks about this man who had been possessed by an entire legion of demons and was living this absolutely wrecked life. Jesus cast them out of him. Healed him.

So the man made this plan to go with Jesus. It seems like a perfectly legitimate reaction to what had happened. A good, appropriate response. So he asked, but Jesus told him to stay. To proclaim the name of Jesus where he was. And the man did.

It’s a convicting thought for me. Jesus has done a miracle in my life, rescued me from my sin.

I think sometimes I have this attitude like, “No, no, Jesus, I’m going to serve you this way and in this place and on this timetable."

And I miss out on opportunities He lays right in front of me to serve Him and glorify His name.

In ways that are simple. In ways that walk right up to me. And instead of thanking Him for these opportunities, in my heart I’m selfishly thinking,“Could you please step aside, opportunity? I’ve already scheduled my God-glorifying for 2 p.m., and it’s only half past ten now.”

Lord Jesus, wake up my heart. Help me see the things I miss when I focus on my own plans and my own understanding.

Holy Spirit, give me kindness. Help me see people the way You see them because I love You.

Defeat the selfishness inside of me and replace it with Your love.

Help me hold my plans loosely and always ask You to shape them into whatever You will. I trust You with my time and my desires.

Are you trying to put God in a box? How might you be making your plans without His wisdom and missing out on what He might have planned? For you!

Kaley Faith Rhea is the co-author of Turtles in the Road, releasing soon, with two more novels in the works. Along with writing and teaching at writers’ conferences, she co-hosts the TV show, That’s My Mom, for Christian Television Network’s KNLJ in mid-Missouri. Check out a sample here! Kaley lives in the St. Louis area.

Graphics adapted, courtesty of Pixabay.com.

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Thursday, May 26, 2016 at 8:21AM

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Tuesday

May102016

The Difference Between Average and Excellence Is Only 15 Minutes!

Dawn Wilson

Marcia Ramsland, the "Organizing Pro," knows the importance of using time to the glory of God. In this Time Management UPGRADE, she helps us redeem our time–especially our "power hours."

"Did you know," Marcia says, "that if you can invest just fifteen minutes a day into your top priority project, you will reap sixty-five hours of success at the end of the year on that project?"

Wise time managment has always ranked high in my (Dawn's) priorities, but I still learned something new from Marcia's wise approach!

Marcia continues . . .

15 Minutes x 5 Days = 1.25 Hours a Week or 5.4 Hours a Month or 65 Hours a Year!

Likewise, if you lose fifteen minutes a day, you will have lost over an hour weekly and 65 Hours a year of valuable time!

What Will You Gain—or Lose—This Year?

How could fifteen minutes make a difference?

Working smarter means looking for those fifteen minutes to bring your work from average to excellence by doing the following:

Carefully proofread a proposal or important e-mail before sending it off, fixing mistakes, and setting the right tone.
Confirm a meeting agenda and its attendees a day ahead, saving everyone’s time and creating a reputation as someone who begins and ends meetings promptly.
Review tomorrow the night before, writing down your top three priorities so that in the morning you can get right to work.
Plan 15 minutes at the end of each day to bring closure to open ended items like emails and cleaning up your workspace.
Get to sleep fifteen minutes earlier so that you can think better the next day and stay healthier long term.

People performing with excellence seek out those fifteen-minute advantages to spend on their priorities.

Work Smarter by Controlling Your Power Hours

Everyone has a “power hour” where they can buckle down and produce amazing results in a short period of time.

Controlling your power hours for strategic activities is your secret to getting the most out of your day.

You need three in a day.

Morning Power Hour:

The early bird gets the worm if you are a morning person, but loses it without a strategy.

Plan productive priority projects for the week on Sunday night, and mark them as appointments. Get up earlier, like at 5:00 or 6:00 a.m., to keep those appointments with yourself.

Noon Power Hour:

Noon is a great power hour to meet with clients, coworkers, or friends. Schedule this “people power hour” time for two lunches per week on a weekly basis, such as on Tuesdays and Thursdays.

Afternoon Power Hour:

The “wrap-up power hour” is the time to bring closure for the day’s work — the hour before you finish for the day, close down e-mail, finish the project at an appropriate stopping point, make final phone calls, and write a list of priorities you will pick up with tomorrow morning.

Strategically utilize the rhythm to your day to always put your best work, your people time, and your closure hour at the same time each day. You’ll realize, “If I don’t do this project at this time, I’ll never get back to it.” So you’ll schedule it and do it.

It’s freeing, and the results will be amazing!

Managing our time well reminds me of the Bible verse that was posted on my childhood bedroom door growing up:

“Whatever you do, work at it heartily as working for the Lord and not for men” (Colossians 3:23).

That inspires me to excellence. How about you?

Marcia Ramsland is well known as the “Organizing Pro,” a Business Productivity Coach, speaker, and author of her newest book, Organize Your Workspace for a Productivity Boost available this week! She coaches individuals and organizations to be highly productive on a personal and professional level. Get free tips at www.organizingpro.com.

Graphic adapted, Image courtesy of stockimages at FreeDigitalPhotos.net.

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Tuesday, May 10, 2016 at 7:46AM

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Tuesday

Jun162015

8 Questions to Ask Before You Take on a New Task

Dawn Wilson

All of us have to decide whether to take on more work, a new job, more responsibilities. In this Time Management UPGRADE by Dawn Wilson, we'll just call it a "new task."

Women are expected to be good multi-taskers, but we have to know our limits. And we can't compare our limits with others' limits!

Sometimes new tasks are blessings in disguise, and I'm glad I said "yes." Other times, new tasks take me over the top and I ask, "Why, oh why, did I agree to this?"

I used to struggle when I had to decide whether to take on a new task. Whenever I was faced with this kind of decision, I immediately thought:

Will this get overwhelming?
What does God think about this?
What would Bob (my husband) say?
Will this crowd out things I already think are important?
Would someone else have more time or be better equipped?
Would this be an opportunity I can't afford to miss—something I'd regret if I said "no"?

Every time I asked those questions, I had to ramp down strong emotions connected with them.

It's just the way I am. I tend to start hyperventilating—long childhood story I'll skip here—but the bottom line is, I don't want to be overwhelmed with responsibilities.

But actually, those immediate questions I had can be helpful if I'm driven to examine them before the Lord and with godly counsel from others. And I have to keep in mind: we're all different.

We have different personalities and skill sets, and we tend to handle work loads in different ways.

What God asks/allows Suzy-Q to do may be totally different from what He asks/allows me to do. What might be a headache for her might be a total joy for me. Or vice versa!

Most of us are content with Plan A until Plan B comes along. Then we wonder if we should move to Plan B. Or choose Plan C — or a fresh combination of A and B.

So how do we determine whether to take on a new task?

I think there are some important questions to ask:

1. Have you seriously prayed about the new task?

James 1:5 says we can ask for direction from God. He delights in giving us His wisdom.

It helps to spread the matter before the Lord. We seek Him not only because we want His will and He knows what is best for us, but also because we need to hear ourselves "discussing" the task with Him. Sometimes when we "talk through" the issue, we hear the answer!

It also helps to lay out the pros and cons before the Lord. That doesn't mean He won't lead you to say "yes" even if there are some cons, but you need to see both sides clearly.

2. What do you think God is saying?

Is there any scriptural counsel? Is there something you need to study out before making the decision?

Proverbs 2:6 says, "For the Lord gives wisdom; from his mouth come knowledge and understanding" God's Word can give fresh insights.

Once when I wasn't sure about a choice, I ended up studying the topic of "time management." Another time, I studied "patience."

3. How does this new task fit in with your roles in life?

What are your God-given roles? Are you a wife? Mom? Are you single? Each of these roles have built-in limitations ... and wonderful opportunities.

And what are your functional responsibilities? These will differ from woman to woman: employee, employer, homemaker, caretaking daughter, older woman providing child care, Bible study leader, writer/speaker, etc.

4. If married, what is is your spouse's input about this new task?

How does your spouse think this new task will impact your home? If your partner is a Christ-follower, ask for prayer and specific input. If your partner isn't a believer, ask and listen anyway. Sometimes God gives unbelievers practical wisdom, especially the husband who takes his leadership seriously.

Note: If you are unmarried and/or work in an office, can you seek an employer's, co-worker's or friend's counsel?

5. How does this new task align with your personal goals?

Does it get you closer to your goals or further away? Do you need to step outside your comfort zone? Is there a new skill set you need to learn that might make this otherwise "iffy" task more attractive?

If not, are you willing to work for the required time in a task that has no other purpose than income? (But income might be an important issue!)

6. How does this fit into your priorities for the home?

Your home is important for many purposes: relationships, hospitality, ministry, as a practical picture of God or His provision to others, etc. Will this new task help with that?

Note: If you're working outside the home, how does the new task fit into the original job you were hired to do?

7. Do you need to let something else go in order to begin this task?

Would it be possible to delegate some things to create space for the new task?

8. Would you be able to keep your life in balance after taking on this task?

The quickest way to burnout is a life out of balance.

Think about a "task" decision you need to make and apply these questions. Seek wisdom for your choices with the goal of honoring God in all things (1 Corinthians 10:31; Romans 11:36), and ask clarifying questions.

Which of these questions helps you most in deciding whether to take on a new task?

Dawn Wilson, founder and President of Heart Choices Ministries, is the creator of three blogs: Heart Choices Today, LOL with God (with Pam Farrel), and Upgrade with Dawn. She is the Director of the San Diego chapter of Network of Evangelical Women in MInistry (NEWIM San Diego). Dawn is the co-author of LOL with God and contributed "The Blessing Basket" in It's a God Thing. She and her husband Bob have two grown, married sons, three granddaughters and a rascally maltipoo, Roscoe.

Graphic Adapted, Image courtesy of Stuart Miles at FreeDigitalPhotos.net.

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Tuesday, June 16, 2015 at 9:00AM

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